Creating a direct debits remittance template

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Entering the remittance template information

1. Depending on your needs, proceed as follows:
   • Select Direct debits > Remittance templates > SEPA direct debits. 
   • Select Direct debits > Remittance templates > Direct debits.
     Note: Iziago displays the existing remittance templates that you are enabled to view.
2. You have two possibilities:
   • If you have not created a creditor account in the Settings > General settings > Bank accounts menu, Iziago displays a creation window. Fill in the fields and click on Save.
   • If you have already registered a creditor account, click on the + Create remittance template. The Enter remittance template information screen is displayed. 
     Note: If no existing remittance template is displayed, the Enter template information screen is automatically displayed.
3. Enter the remittance template information:
   • Select the creditor as well as the creditor account. The other fields are automatically filled in depending on the direct debits settings saved for the selected account.
   • Indicate the remittance template name and the direct debit day.
   • Modify or complete the fields of the screen.
     Reminder: Click on the buttons at the right hand corner of a section to expand or collapse it.
4. Click on Save. The Edit remittance template information screen is displayed.
   It enables you to:
   • Create a new remittance template immediately. To do so, click on + Create remittance template at the top of the screen.
   • Enter the orders of this remittance template.

Entering the order of a remittance template

1. Ensure that the appropriate remittance template is displayed in the Edit remittance template information screen. Otherwise, proceed as follows:
   
   1. Depending on your needs, proceed as follows:
      • Select Direct debits > Remittance templates > SEPA direct debits.
      • Select Direct debits > Remittance templates > Direct debits.
   2. Click on Search. The search form is displayed.
   3. Enter the appropriate fields, then click on Display. A result table is displayed.
   4. Click on the desired remittance template in the table to display its information.
2. Click on + New order above the table in the Orders section. The fields in the table can be entered:
   • Debtor: Enter the order debtor. To do so, perform one of the following actions:
     • Search for the debtor of the order. For example, you can enter the first characters of the name. The names containing the entered combination are displayed in the drop-down list.
       Notes: For SEPA direct debits, you can only select the debtors who are already defined in the third-party database and whose account is domiciled in the SEPA zone.
     • Create a debtor by clicking on + Add new debtor. The Add new third party window is displayed. Enter the third-party’s information.
       Note: You must have the necessary rights.
   • Debtor account: The account linked to the selected debtor is automatically entered.
     Tip: If you have added several debtors to your direct debit remittance template, you can sort them alphabetically by clicking on .
   • Motive: Enter the motive of the order.
     Tip: You can apply the same motive for all the orders of the same remittance by clicking on . The Apply common motive window is displayed. In the Motive field, enter the motif that will be applied to all orders and click on Apply.
   • First direct debit/Last direct debit: If you wish, you can enter the dates for the first and last direct debit. When this template is used to create a direct debit remittance, Iziago will copy all debtors that are actually to be debited into the remittance. For this purpose, Iziago will take into account the remittance direct debit day as well as the first and last direct debit date defined for each debtor. Debtors whose direct debit dates are not specified will always be added to the remittances created from this template.
   • Mandate: Enter the number of the mandate.
   • Mandate signature date: Enter the date when the mandate was signed.
   • Amount: Enter the amount of the order. If you wish to define the order amount later, you can enter 0 or leave the field empty (in this case, when saving the order, the amount will automatically be 0). The orders with 0 must be deleted or modified to be sent to the bank.
3. If you wish, you can complete the additional fields by expanding the section(s) at the bottom of the screen. For example, you can enter the Transaction code and Budgetary code of the order according to the batch booking of the remittance (Additional fields section):
   • If you have chosen “One single credit for each order” as batch booking in the Additional fields section, the Transaction code and Budgetary code fields are displayed in the Edit order screen in the Forecast transaction information section. You can access this screen by clicking on the line of the desired order.
   • If you have chosen "One batch credit for all orders" as batch booking in the Additional fields section, the Transaction code and Budgetary code fields are displayed at the bottom of the screen in the Forecast transaction information section.
     Note: These fields are displayed only if you have subscribed to the Cash forecasting module.
     Reminder: Click on the buttons at the right hand corner of a section to expand or collapse it.
4. If you wish, you can add a new order in this remittance template. To do so, click again on + New order above the table.
5. To save the remittance template, click on Save.
   Note: The end-to-end reference for each order is generated automatically. If you wish, you can enter it manually in the edit form.

Adding orders in a remittance template by importing a text file with separator

Prerequisite:

• Refer to Rights.
• A text file with separator must contain the data of the orders to be imported in Iziago. If you have entered an internal identifier for third parties registered in your database, you can import files containing only the internal identifier of the third party and the amount of the order. Iziago will automatically retrieve the information of the third party (name, account number, etc.) from your database. If you have not entered an internal identifier for the third party in your database, the imported file must contain the name and account number of the third party.
  Make sure that there is one order per line in the file and the file has no empty line.

1. Make sure that the appropriate remittance template is displayed in the Edit remittance template information screen. If it is not the case, proceed as follows:
   1. Depending on your needs, proceed as follows:
      • Select Direct debits > Remittance templates > SEPA direct debits.
      • Select Direct debits > Remittance templates > Direct debits.
   2. Click on Search. The search form is displayed.
   3. Enter the appropriate fields, then click on Display. A result table is displayed
   4. Click on the remittance template in the table to display its information in the Edit remittance template information screen.
2. Click on Import orders in the Orders section.
3. For information about the importation, refer to Importing orders.

Managing importation formats

What are importation formats?

An importation format is a set of importation settings (field delimiter, text qualifier, field mapping settings, etc.) Using an importation format makes you save time when importing third parties. As a good practice, we advise you to save frequently used settings as importation formats.

Adding a new importation format

Prerequisite: Refer to Rights.

1. Make sure that the appropriate remittance template is displayed in the Edit remittance template information screen. If it is not the case, proceed as follows:
   1. Depending on your needs, proceed as follows:
      • Select Direct debits > Remittance templates > SEPA direct debits.
      • Select Direct debits > Remittance templates > Direct debits.
   2. Click on Search. The search form is displayed.
   3. Enter the appropriate fields, then click on Display. A result table is displayed
   4. Click on the remittance template in the table to display its information in the Edit remittance template information screen.
2. In the Edit remittance template information screen, click on Import orders. The Import orders screen is displayed.
3. To add a new importation format, refer to Adding a new importation format.

Editing an importation format

Prerequisite: Refer to Rights.

1. Make sure that the appropriate remittance template is displayed in the Edit remittance template information screen. If it is not the case, proceed as follows:
   1. Depending on your needs, proceed as follows:
      
      • Select Direct debits > Remittance templates > SEPA direct debits.
      • Select Direct debits > Remittance templates > Direct debits.
   2. Click on Search. The search form is displayed.
   3. Enter the appropriate fields, then click on Display. A result table is displayed
   4. Click on the remittance template in the table to display its information in the Edit remittance template information screen.
2. In the Edit remittance template information screen, click on Import orders. The Import orders screen is displayed.
3. To edit an importation format, refer to Editing an importation format.

Deleting an importation format

Prerequisite: Refer to Rights.

1. Make sure that the appropriate remittance template is displayed in the Edit remittance template information screen. If it is not the case, proceed as follows:
   1. Depending on your needs, proceed as follows:
      • Select Direct debits > Remittance templates > SEPA direct debits.
      • Select Direct debits > Remittance templates > Direct debits.
   2. Click on Search. The search form is displayed.
   3. Enter the appropriate fields, then click on Display. A result table is displayed
   4. Click on the remittance template in the table to display its information in the Edit remittance template information screen.
2. In the Edit remittance template information screen, click on Import orders. The Import orders screen is displayed.
3. To delete an importation format, refer to Deleting an importation format.

Displaying an importation report

Prerequisite: Refer to Rights.

The Importation history screen is made of a search panel at the top of the screen, and a result table which is displayed only if there exists at least one report which corresponds to the search criteria; otherwise, the message “No existing report” is displayed.

1. Make sure that the appropriate remittance template is displayed in the Edit remittance template information screen. If it is not the case, proceed as follows:
   1. Depending on your needs, proceed as follows:
      
      • Select Direct debits > Remittance templates > SEPA direct debits.
      • Select Direct debits > Remittance templates > Direct debits.
   2. Click on Search. The search form is displayed.
   3. Enter the appropriate fields, then click on Display. A result table is displayed
   4. Click on the remittance template in the table to display its information in the Edit remittance template information screen.
2. In the Edit remittance information screen, click on Import orders. The Import orders screen is displayed.
3. To display an importation reports, refer to Displaying an importation report.

Displaying the direct debit remittance template information

Prerequisite: Refer to Terminology, Prerequisite and Rights.

By default, the table displays all the existing remittance templates that you have the right to display.

1. Depending on your needs, proceed as follows:
   • Select Direct debits > Remittance templates > SEPA direct debits.
   • Select Direct debits > Remittance templates > Direct debits.
2. To find a remittance template in the table easily, you can:
   • Filter the table by entering the appropriate fields in the search section.
   • Change a column sorting order by clicking on its header.
   • Perform a search. To do so:
     
     1. Click on Search. The search form is displayed.
     2. Enter the appropriate fields, then click on Display. A result table is displayed.
3. To display the details of a remittance template, click on it in the table. The orders of the remittance template (if there are any) are displayed in a table, in the Orders section at the bottom of the screen.

Editing a direct debits remittance template

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Editing the remittance template information

1. Depending on your needs, proceed as follows:
   • Select Direct debits > Remittance templates > SEPA direct debits.
   • Select Direct debits > Remittance templates > Direct debits.
2. Click on Search. The search form is displayed.
3. Enter the appropriate fields, then click on Display. A result table is displayed.
4. Click on the desired remittance template in the table. The remittance template is displayed in the Edit remittance template information screen.
5. Enter or modify the desired information as you wish.
   Reminder: Click on the buttons at the right hand corner of a section to expand or collapse it.
6. Click on Save.

Editing the order of a remittance template

1. Depending on your needs, proceed as follows:
   • Select Direct debits > Remittance templates > SEPA direct debits.
   • Select Direct debits > Remittance templates > Direct debits.
2. Click on Search. The search form is displayed.
3. Enter the appropriate fields, then click on Display. A result table is displayed.
4. Click on the desired remittance template in the table. The remittance template is displayed in the Edit remittance template information screen.
5. Perform one of the following actions in the order table:
   • Enter or modify the necessary information of the order, then click on Save.
   • On the line of the order to be edited:
     1. Click on . The order is displayed in the Edit order screen.
     2. Enter or modify the necessary information of the order.
        Reminder: Click on the buttons at the right hand corner of a section to expand or collapse it.
        Note: By default, the end-to-end reference is generated automatically. You can enter it manually in this screen. 
     3. Click on Save.

Deleting a direct debits remittance template

Prerequisite: Refer to Terminology, Prerequisite and Rights.

Deleting a remittance template and its direct debits

1. Depending on your needs, proceed as follows:
   
   • Select Direct debits > Remittance templates > SEPA direct debits.
   • Select Direct debits > Remittance templates > Direct debits.
2. Click on Search. The search form is displayed.
3. Enter the appropriate fields, then click on Display. A result table is displayed.
4. In the table, click on on the line of the remittance template to be deleted.
5. In the confirmation window, click on Delete.

Note: A remittance template can also be deleted from the Edit remittance template information screen by using the Delete button at the top of the screen.

Deleting a direct debit from a remittance template

1. Depending on your needs, proceed as follows:
   
   • Select Direct debits > Remittance templates > SEPA direct debits.
   • Select Direct debits > Remittance templates > Direct debits.
2. Click on Search. The search form is displayed.
3. Enter the appropriate fields, then click on Display. A result table is displayed.
4. Click on the desired remittance template in the table. The remittance template is displayed in the Edit remittance template information screen.
   You can view the orders of a remittance template in the table of the Orders section, at the bottom of the Edit remittance template information screen.
5. Perform of the following actions in the order table:

• Click on on the line of the order to be deleted. Click on Save to save your deletion.
• Click on on the line of the order to be deleted. In the Edit order screen, click on Delete to delete this order. In the confirmation window, click on Delete.